Computerized Maintenance Management

A Computerized Maintenance Management System (CMMS) helps management teams simplify and streamline their maintenance operations.

What Is CMMS?

A Computerized Maintenance Management System (CMMS) is a software tool that helps you manage and track maintenance operations. It can be used to help lower repair and maintenance costs, improve efficiency, and increase transparency. A CMMS helps your team track work orders, manage assets and inventory, create schedules, and keep a record of all work that has been done.

Cloud-based CMMS can be accessed from any computer with an internet connection. The provider of the cloud-based CMMS takes care of the hosting, security, backups, and IT of the system.

Benefits of CMMS

An effective CMMS solution is vital in today's fast-paced world and can have many benefits. Here are a few noteworthy examples:

1. Longer Asset Life

Preventive Maintenance can help you increase your assets' life by regularly doing checkups and inspections. Planned maintenance helps you spot defects or issues before they become breakdowns.

  • Fewer breakdowns means fewer technicians needed
  • Less time spent on reactive maintenance/repairs
  • Reduces unplanned breakdowns and increases asset life

2. Track Historical Information

Storing your historical information such as repair history or warranty information is a crucial task. CMMS helps you capture all details and store all historical information accurately and reliably.

  • Track the parts that are used, labor, and hours spent
  • View old work orders and previous repair details
  • Stay on top of warranty information to avoid overspending

3. Better Reporting

A CMMS can give you more visibility and insight than a spreadsheet can. You can create custom ad-hoc reports that automatically generate as needed to get a better understanding of your maintenance data.

  • Create custom ad-hoc reports to analyze important data
  • Determine where your focus is best placed based on your analytics
  • Identify and establish best practices to improve your bottom line

4. Mobility and Productivity

Mobile or cloud-based CMMS allows you and your team to work on-the go or in the office. This allows staff across all teams to remain connected even while on a job site to increase productivity.

  • Work from any mobile or desktop device
  • Stay connected to increase productivity and access to information
  • Reduces data-loss and missed details

5. Improved Communication

CMMS gives you and your team access to real-time information/alerts so that you're always up-to-date on maintenance activities. You can attach images and other documents to records so all important information is accessible.

  • Automated alerts and emails give you updates in real-time
  • Custom scheduled reports give you specific details when you need them
  • Users can access important information and details when needed

6. Reduce/Eliminate Paper

Become more eco-friendly by being able to reduce or even eliminate the need for paper. With electronic requests and tracking you no longer need to print or write details down. They are all stored in the CMMS.

  • Notes allow you to leave details on records
  • Requests are electronic and capture all details
  • Details are all captured so nothing is missed or lost

Why You Need a CMMS

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